Meeting Minutes of Dec. 5, 1007
1) Meeting called to order at 7:09PM
2) Present are Cris Hart, Vern Bruce and Thomas Beutel. No visitors.
3) Motion to approve Feb '07 minutes by Vern, 2nd by Thomas. All approve.
4) Correspondence
- Tim Castleman offers $1000 seed money to investigate "solar steam" concept for Baylands. " From: tim@******.com Subject: Re: Tim Castleman: From Brisbane CA- Follow up to phone call Date: November 30, 2007 11:26:14 AM PST To: cris@sanfranciscotrains.org --This is outstanding! I wonder if your group would be willing to take on a project to locate and put into service a fireless loco? Maybe you could bring it up at the Dec 5 meeting? I could provide $1k seed money, and empty trash and sweep up and so forth. Thanks for your interest, Tim " http://solarsteamtrains.com/cms.
5) There were no public questions or comments
6) Additional agenda items
- Fund raising added by Vern:
Motion to accept agenda by Thomas, 2nd by Vern. All approve
7) Reports:
A: Secretary report. no report
B: Treasurer's report: Financial statement (see handout). Bank balance is $xxx.xx Thomas to provide PayPal? login info to Vern. Discussion that keeping funds in paypal account may be more effctive than tranfering to checking account since paypal earns interest and can be used for online purchases. State of CA corporate registration form needs to be completed and turned in, board members fill in info and Vern and Hart sign check.
C: President's report:
- IRS non-profit status was approved in 2007
- Thank you to Universal Paragon for donating storage space for State Belt #4
- SFT registered as non profit corporation in brisbane, CA Business license received with no fees due to non profit status.
- Presented status report to GGRM. $2K to $4K estimate for moving #4 and equipment to pad near roundhouse.
- Received donation of tarps from Abbey party Rents. - we need volunteers to re-tarp and waterproof items on site.
- Insurance quote
- Cambridge - $3k/year
- Edie will shop for other quotes
- Vern to get agency and insurance information to Edie Epps
- Need to schedule roundhouse area nomination team and act
- More volunteer work needed in all fields
- Storage of library at Millbrae Train Museum requested
- End of year fundraising letter (see text on handout)
Vern suggest to get a container donated. Larger containers are easier to get.
Other meeting items:
D: We need fundraising. hart presents draft of end of year donation letter. review suggests minor rewrite and sending soliciation letters to arrive prior to end of year. E: What is the relationship of original mission and direction with Brisbane roundhouse and development of Brisbane baylands? Discussion that the roundhouse is a potential permanent location for the State Belt #4, and that promoting railroads as a sustainable form transportation are within the educational mission goals of San Francisco Trains. Additionally there may be more potentional for funding alternative transportation than for purely historic preservation and the corporation should be poised for such opportunity.
This item was not on agenda so perhaps needs to be deleted from minutes: :What if any relationship should we have with the Zoo train? Hart reports that since the GGRM cancelled the contract with SF Zoo we may be considered for future business in this matter but without machine shop we have little to offer. G:Ex SP MOW 1564 Baldwin water tank at CSRM-discussion about drafting a motion to request donatation of ex-SP 1564 for resale to John Manley led to review of Assocoation of Railroad Museum statndards. Discussion of 1564 tabled pending board members review of ARM practices, citing integrity question of acquiring 1564 for purposes of acquiring funds
8) Review of action items meeting schedule(determined--see item 10), current items still include classified ads to be placed, web statistics report to be run by Beutel, presentations at history day 2008 in brisbane, review of solar steam proposal, and giving vern paypal account access.
9) No public comment
10) March 5, 2007 is next meeting
11) Motion to adjourn by Vern 2nd by Cris. Meeting was adjourned at 8:58PM